Scanners

5 Best Receipt Scanners – Digital Filing System

Best Receipt ScannersOrganizing receipt may seem like a daunting job, but with the help of a receipt scanner, it becomes easy and convenient.

Not to mention the benefits it brings are worth all the price you have to pay for a receipt scanner.

Here we will talk about the best receipt scanners in the market.

Whether it is your financial transactions, tax filings, or any business papers that need to be organized and stored, a receipt scanner can bring efficiency to your personal or business needs.

What is a Receipt Scanner?

A receipt scanner is different from any other scanner as it not only captures the images of your documents and receipts but helps you manage them more professionally.

With the help of smart software, it reads your receipts, extracts the data, and transport it to your preferred bookkeeping apps like QuickBooks, Excel, or TurboTax.

You can easily create balance sheets, manage your expenses, and sort out the bills.

List of Best Receipt Scanners

We have chosen the following receipt scanners based on their efficiency, speed, and accuracy.

  1. Epson Workforce ES-500WR – The Efficient Option
  2. Fujitsu ScanSnap iX100 – The Mobile Option
  3. Brother DS-720D – The Convenient Option
  4. The Neat Company Neatdesk Scanner – Possibly the best receipt scanner overall
  5. Doxie Go SE – The Compact option

Short Reviews of the Selected Scanners

We have a selected scanners from various price ranges.

1. Epson Workforce ES-500WR – The Efficient Option

Es-500WR is excellent for organizing your finances.

Equipped with all the premium accounting features, the scanner allows you to manage your financial transactions and accounts efficiently.

The duplex scanner enables you to wirelessly scan your documents, receipts, and invoices to a PC or any cloud storage.

ES-500WR features a speed of 35ppm, and its powerful feeder allows you to feed as many as 50 documents at a time.

The reliable performer breezes through these documents with ease. From receipts to business cards, the scanner can handle any size or shape of document and convert the files into editable and searchable files.

It offers ScanSmart Accounting Software for automatically extracting data from receipts and invoices and convert them into excel sheets or QuickBooks.

It can be wirelessly connected to your smartphone, PC, or tablet for easy storage or processing. With its smart tools like Automatic File Naming, sorting and finding data becomes convenient.

It offers TWAIN drivers that are compatible with almost all document handling software applications.

Epson workforce scanners are highly recommended for offices and as far as receipt scanning goes, this is one of the best receipt scanners.

Read more about high speed scanners here.

2. Fujitsu ScanSnap iX100 – The Mobile Option

iX100 is a compact and mobile scanner that simplifies your document management.

The scanner is powered with Neat, a convenient application, for lining up your documents in its cloud storage that enables the access of data anywhere from the world.

The scanner offers a reliable network connection through Wi-Fi services. It captures receipts and other financial statements for easily managing and exporting reports.

With Neat application, you can prepare the tax files or simply manage your workflow and export data to QuickBooks, Tax, Excell, or Turbo Tax.
Retrieving files and data becomes easy from any device, and you can share the details with your colleagues online.

The scanner allows you to not only manage your contacts but declutter the bills and invoices into easily searchable files. It’s a mobile scanner that can accompany you anywhere if you are into sales or always on the go.

Where mobility and connectivity at a budget is concerned, this is the best receipt scanner.

3. Brother DS-720D – The Convenient Option

Brother DS-720D is excellent for mobile professionals.

Its lightweight and compact design made it ideal for carrying along.

The single-pass duplex scanner is capable of capturing photos, receipts, business cards, documents, or laminated certificates.

The portable scanner is powered by USB cable and can be connected to the desktop. It can pass through 8 double sized paper in one minute. It can handle the varying size of papers, receipts or invoices with equal ease.

DS-720D comes with a pack of scanning software for managing and distributing your workflow.

Saving documents to your required storage destination becomes easy with this scanner as you can scan the documents to directly any folder. With industry standard drivers like TWAIN and SANE, it can be integrated into any operating system for your convenience.

As far as affordablity goes, this is one of the best receipt scanners.

4. The Neat Company Neatdesk scanner – Possibly the Best Receipt Scanner Overall

Neatdesk is a powerful digital scanner that allows you to save a variety of file formats and send them to numerous predefined destinations.

Its document feeder is specifically designed to deal with receipts, business cards, and other different sized papers.

The scanner is equipped with OCR and ITR technology so you can easily scan your tax papers, receipts, and other important financial documents accurately.

With 600 dpi resolution, you can store the files as JPEG or PDF files and export them to applications like Excel, TurboTax, QuickBooks, or Quickens.

The scanner features patent technology for identifying and extracting important information from your receipts.

It can transform receipts into expense reports and business cards into address contact books for conveniently managing your workflow. No doubt, it’s a great option that caters your all business scanning needs.

Granted, this is an expensive machine, but if you have a serious volume of receipts to scan on a regulat basis, then this is one of the best receipt scanners.

5. Doxie Go SE – The Compact Option

Doxie Go SE is a portable device that can scan your photos, documents, receipts, or business cards anywhere, no need to connect it to the computer.

It is designed to simplify your scanning experience and needs no special drivers.

Simply turn it on, insert the document and make a digital copy within seconds.

Doxie Go offers 600 dpi for clear and crisp scanning results. With Auto-Adjust, Smart Cropping, Auto-deskew, or Automatic Contrast options, scanning results are excellent.

OCR technology recognizes the text files and stores them as searchable PDFs.

Doxie can be operated with a rechargeable battery, and it can create about 400 scans per charge. All scans are stored in SD card or to its included memory that can store up to 4,000 scans.

Doxie is a portable scanner that helps you manage your work right on the spot. With its slim and smart design, you can pack it in any handbag for your convenience.

FAQ

FAQ

How Does a Receipt Scanner be Better than a Flatbed?

For the specialized needs of business papers, receipts, and balance sheets, a receipt scanner works way better than a flatbed scanner.

Flatbed requires the acquisition of these documents one by one and the need to crop each receipt to its original size is time taking thus not suitable in any business environment.

On the other hand, a receipt scanner comes with all the necessary software and specialized hardware to organize these receipts professionally.

Learn more about the best flatbed scanners here.

Also learn about flatbed vs sheetfed scanners.

Types of Best Receipt Scanners

Receipt scanners come in two types.

Desktop Receipt Scanner

This one is like any other regular scanner. It sits in offices and does the job. It can be connected to your PC or Mobile through a Wireless or Wi-Fi system. These scanners help manage many receipts at a time as they have feeders for dealing with a batch of receipts at a time.

Mobile Receipt Scanners

These are portable receipt scanners that are slim and lightweight enough to be carried along while you are on the go. These scanners usually require a USB cable to charge, and you are ready to scan practically anywhere.

These scanners are excellent for salespersons, insurance agents, or any other professional that requires scanning documents and receipts on the spot.

Which Software is best for receipt management?

Almost all receipt scanners come with some receipt management software. Some software that you may look for in your best receipt scanner is

All these software extract details or data from your receipts and organize them so that you manage them in a better way.

Some benefits of Using Receipt Scanners

Some benefits of using a receipt scanner are.

Saves Time

It saves a lot of time. Data entry becomes easy. No need to manually enter data, you can simply transfer the information to any spreadsheet and commute expenses.

Saves Space

You don’t have to save the paper receipts. Saving receipts requires not only time and effort, but it covers considerable space at your desk or office. You can reduce the paper clutter by simply managing digital receipts. It helps you go paperless easily.

Financial Data can be Easily Processed

With digital receipts, you can process the data entries, commute expenses, or transfer them to your balance sheets more easily.

Security

Saving digital receipts is easy and no risk or losing them at all. All your data is meticulously saved without missing anything. You can authorize people to access these details to enhance privacy.

Better Accessibility

You can access data or important details from anywhere in the world 24/7. If you are travelling, no need to carry along receipts of your travel expenses. Simply store them to your cloud service.

Add Metadata to Receipts

Adding metadata allows you to organize your receipts in a better way. You can easily find the record and commute data with its help. The best receipt scanners automatically convert the meta data for you.

For example, if you need to collect expense information from the last two weeks of a month or while you were away on a business trip, simply look in the relevant category instead of going through all record.

Finding Receipt/Information is Easy

Finding digital receipts is easy. You can search for a category like a date, place, or person. It is much easier than having to go through each receipt manually.

Export details to Accounting Software

Instead of manual entries, the best receipt scanner would extract the figures and export them to accounting software like QuickBooks, Tax turbo, or Excel sheets.

Conclusion

No matter the size of your business i.e small or large, you must definitely have a ton of receipts to scan on a daily basis.

If that is the case, then the specialized best receipt scanners are exception. They have the ability to read and convert all the data from a receipt into a conventient format to keep a digital record.

Besides that, receipts are very easy to lose. They can also wear and tear overtime. Plus with a huge archive of receipts, it would be a daunting task to find the one that you are looking for. A digital copy of the receipt not only serves as a permanent backup, but also helps you easily find a particular receipt.