Exchange of business cards is a routine practice in business and professional life.
Whether you are attending seminars, meeting new clients, or trying to find the right pitch for your products, networking is important.
If you spend a lot of time networking and exchanging cards, then you are bound to end with a load of business cards.
Staying in touch with the relevant companies and persons can yield benefits for your business growth and opens new horizons of business. Exchange of Business cards is the quickest way of establishing new contacts.
But saving these business cards and retrieving them at the right time when you need them can be tedious with old methods of storing information. This is where a business Card scanner comes in handy.
Plus, who likes to keep a huge stash of business cards anyways.
In situations like these, you need one of the best business card scanners listed here.
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Dedicated Business Card
Dedicated Business Card
Portable Battery Powered
How does a Business Card Scanner work?
A business card scanner is designed for the specific need for storing and organizing your contacts.
A regular scanner may not work that well with business cards. Unlike normal paper sheets, business cards are often thick and may come in odd shapes.
A business card scanner can handle these cards with different thickness and on top of that are geared with all the necessary apps and software to read, enlist, and organize your contact list.
List of The Best Business Card Scanners
We have selected following scanners for handling your business cards.
5 Best Business Card Scanners Reviewed
Let’s look at these selected scanners in detail.
1. Neat Company Neatdesk – High Volume Business Card Scanner
- Eliminate the paper mess - scan receipts,...
- Access and add your neat files from anywhere...
- Keep all your information in one secure,...
- Streamline your workflows by sending data to...
If you need a complete solution for your scanning woes, then this is one of the best business card scanners.
Being a high speed scanner, this is specialized not only in terms of scanning in a jiffy, it also comes with three separate holders for various types of documents.
One holder for business cards, another for receipts and the last one for documents. Each of the feeder can support 15 pieces at a time.
As such, you can scan 15 business cards, 15 receipts and 15 documents at a time. Since this is a duplex scanner, you can scan both sides of the business card as well as documents or receipts as well.
Alternatively, since this doubles as a document scanner, you can also scan a single batch of 50 sheets at a time as well.
While this is not the fastest high speed ADF scanner with 24 ppm, it does offers one of the most robust software for parsing and digitizing the information from the business cards and other documents.
The Neat Software that it comes with is an industry leader when it comes to storing and reading data from various documents.
Basically, if you are serious about creating a digital filing cabinet, then the hardware as well as the software that comes with this scanner will enable you to do so.
It does have some drawbacks though. For starters, this is an expensive machine. Even high speed scanners with 35 ppm cost lower than this – of course they miss out on the Neat Software.
Secondly, this scanner lacks WiFi which is a shame since this device costs a pretty penny.
All in all, if you have a huge volume of not just business card, but also receipts and documents, then this is a great scanner to have.
However, if you are looking for ONLY a business card scanner, we suggest you look into the products listed below.
Since this is a scanner that is also great for receipts, you may also want to learn about the best receipt scanners.
2. Epson Workforce ES-500WR – WiFi Enabled High Speed Scanner
- Receipt management software included, no...
- Increase productivity and minimize data entry...
- Easily exports data to third-party software,...
- Robust 50-page auto document feeder, easily...
This is yet another high speed scanner like the Neat Company Neatdesk scanner above.
Unlike the one above though, this costs cheaper, has a much faster scanning speeds at 35 ppm and also offers WiFi capability.
The only issue is that the parsing software that it comes with is not as strong as the Neat Software provided in the scanner above.
Make no mistake though, that Epson ScanSmart software is still quite capable of extracting data from the documents and then exporting them to QuickBook or Excel. It is just not as comprehensive as the Neat Software.
The Automatic Document Feeder on this scanner can support a batch of 50 sheets at a time. It comes with holders for business cards, receipts as well as A4 sized documents.
This too offers a single pass duplex scanner and can thus scan both sides of the business card automatically.
All in all, if you value higher speeds and WiFi network connectivity, then you can certainly consider this as among the best business card scanners.
This is a high speed sheet fed scanner. Learn about such scanners here.
3. PenPower WorldCard Pro – Specialized Business Card Scanner
- Digitize business cards in seconds. Scan,...
- Support multiple languages. Recognize...
- Data exchange. Export/ import contacts to/...
- Manage business cards efficiently. Complete...
If you are looking for a dedicated business card scanner and you do not care much for document scanning capability, then this is one of the most famous option out there.
The best part about dedicated business card scanners is that they are much cheaper than their document scanner counterparts.
Besides that, they come with robust software that can extract and export data from your business cards.
As such, being a dedicated business card scanner, this can extract the data and can export it to Address Book on our smartphone, Microsoft Entourage, vCard, Excel, Text Files, and HTML.
It also comes with business card management software whereby you can assign categories and other special information regarding your contacts.
The scanner does not require a separate power source and can function via the USB cable. It has a maximum DPI of 600 – which is quite average.
Furthermore, with a size as small as 4.21 x 3.94 x 1.1 inch (L x W x H), this can easily fit in your bag or even in your wallet.
So in the end, if you are looking for a popular specialized option, then this is one of the best business card scanners.
Also Read: Best Scanners For Business
4. Ambir DP667 – Portable USB Powered Business Card Scanner
- IMPORT CONTACTS DIRECTLY TO OUTLOOK:...
- SCAN TO SHARED CONTACT FOLDER: For executive...
- DETECT DUPLICATE CONTACTS: Automatic...
- EXPORT TO CSV FILE: Using OCR technology,...
DP667 by Ambir is a slim scanner that you can literally carry around anywhere in your pocket. In terms of functionality, it is quite similar to the PenPower WorldCard Pro above.
This too is a dedicated business card scanner and therefore, it does not support normal document scanning.
On top of that, this too comes with a business card management software license. The software it offers is highly flexible and very user friendly.
Not only can it extract the data and export them to your Outlook or Excel, it can also detect duplicate contact, back up your data, and create various scanning profiles.
While the DPI of 300 is lower as compared to the PenPower WorldCard Pro, the easy to use software and a robust OCR technology – for extracting data – makes up for that flaw.
Unfortunately though, we believe for a dedicated business card scanner this is an expensive machine.
However, if you are adamant on getting a portable and compact option with a great contact management software, then this is among the best business card scanners in our opinion.
5. Epson Workforce ES-60W – Battery Operated WiFi Scanner
- Fastest, smallest and lightest wireless...
- Groundbreaking speed ― scans a single page...
- Wirelessly scan critical documents ― scan...
- Smart tools to easily scan and organize...
Unlike the PenPower WorldCard Pro and the Ambir DP667 above, this is not a dedicated business card scanner. Instead, this is a portable and battery operated A4 sized document scanner that can also support scanning of business cards, ID cards and receipts.
While this may not come with a dedicated business card management software, this has so much more to offer.
Firstly, this is a budget scanner. Secondly, this is a true portable scanner. Not only is it slim and light, its rechargeable battery can truly help you scan on the go.
In order to transfer the scan, you don’t need to interface via a USB cable. Instead, you can use the WiFi connectivity. We find the WiFi feature in a budget scanner to be a very welcome feature.
As far as the data extraction goes, as mentioned earlier, the software isn’t as specialized as featured on dedicated business card scanners. However, it does offer OCR Technology that has the ability to create searchable and editable text files.
On top of that, it also has the ability to scan all your documents directly to your cloud storage. You can send the extracted information directly to Dropbox, Evernote, Filebound, Google Drive etc.
Therefore, if you are looking for a WiFi enabled, portable option that has the ability to scan full sized documents as well, then this is among the best business card scanners in the market.
People Also Ask (FAQs)
Things to Consider While Buying a Business Card Scanner
If you are looking for a specific scanner for business card, the following points should be well considered before you select a particular one.
Business cards come with all kinds of graphics and may have different card type, shape, or even texture.
Some business cards have embossed surfaces, so while selecting, make sure the scanner is capable enough to deal with all types of sizes, shapes, or thickness of business cards.
It should be able to import the logos of companies as well. Luckily, the best business card scanners listed here are compatible with most forms and shapes of cards.
Features for Storing Contacts
The best business card scanners should not only capture the images of cards, but they should be equipped with all the necessary features for sorting out the information on a business card and storing it in an organized manner.
It should also allow you to import or export data or information to other relevant software or applications for your convenience.
Another important feature is to crop and skew the business card image so that a clean and crisp copy of the card is saved in your system.
Scanning business card is something you expect to do a lot in a short time while moving around or doing other important tasks.
So it should be a simple procedure that requires little to no time or effort.
The scanner should not only be compatible with your PC, but for easily importing and exporting data, it should be compatible with your Mobile Device and to the other applications you might be used for contact management.
The best business card scanners should be able to integrate with your other contact managing applications for easily importing or exporting data.
They can only store the information to relevant fields if it is capable of integrating with specific software.
A portable scanner will be easy to carry. You can place it in a handbag or simply in the dashboard of your car.
So a portable device is much useful, especially if your work involves a lot of business trips. Even in your workplace, a portable device will cover less space.
Some Benefits of Using a Business Card Scanners
Some of the benefits include,
Reduce Paper Clutter
The best business card scanners can help you paperless.
You might receive many business cards in a day. And saving them all can cover a lot of space at your desk.
Using a Business card scanner reduces the paper clutter at your desk and leave you more organized.
Learn more about scanners for going paperless.
Better Organized and Accessible
With different available software of contact management, all the business cards are organized in a very professional way.
Finding these contacts also becomes easy. With specific categories and fields, you can get your desired information within seconds.
You may need to share contact information with your other team members, and a business card scanner makes sharing information easy and hassle-free.
Import and export of digital data is more convenient than finding information from the piles of cards, coping it, and then sending it to someone else.
If your contacts are managed on a shared device, then every authorized person will have direct access to your contact list.
Unlike the paper printed business cards that can be easily misplaced or lost, the best business card scanners create a digital asset that is stored forever.
Paper print cards also fade over time, but with business card scanners they are stored in digital form that is good to use as long as you need them. There is no risk of fading, losing, or forgetting an important contact with time.
Business card scanner helps you efficiently manage your contacts. Some regular scanners allow you to scan business cards too, but they are not specifically designed for business cards and may not offer the same useful features and advantages that a business card scanner provides.
In this time of technology, you don’t have to stick to old methods of storing or networking when you can do it more conveniently through these business card scanners.
There are basically two types of best business card scanners that you can get. The first are the conventional high speed document scanners that can scan business cards, receipts as well as A4/Letter size sheets.
On the other hand, there are the dedicated business card scanners. They are small, compact and relatively cheaper. The dedicated card scanners are marginally quicker, but come with specialized information parsing and storing software.
If you exchange a ton of business cards, then a dedicated business card scanners are worth it.
Andrew White is the founder of TechGearoid, a leading technology review & information website that is designed to help consumers make better decisions when it comes to their IT purchases. As a specialist tech writer (nerd) with over 10 years of experience, he enjoys writing about everything there is to do with modern technology & the newest market innovations. When he isn’t providing value for his readers, he’s usually drinking coffee or at the beach. Andrew lives in Sydney, Australia with his wife and family.