Printers are now more than a convenience device for businesses, they are an absolute necessity.
Having just one great printer in the office can do a lot of good for the people working there and results in faster job turnover and more productivity.
Besides the fact that owning a printer can significantly control printing costs, printers also offer a great deal of flexibility and peace of mind that one would need to produce better results.
When it comes to small businesses, it is vital to choose a printer that can sustain the workload and still give great quality prints.
In this article, we will thus have a look at the best printers for small business.
Comparison Table of Top Printer or Small Business
Why Laser Printers are Great for Offices and Businesses
There are three main aspects that we need to look at to gauge the benefits of a laser printer to an office or a business.
Speed is one area and we see that laser printers have great printing speeds as compared to inkjet printers. This would be great for an office or a business because of the increase in productivity.
Quality is another aspect we need to discuss for laser printers. By using toners instead of ink cartridges, laser printers are capable of producing some of the best quality prints for office use. You wouldn’t have to worry about messy letterheads and email printouts.
The third aspect is the cost. While laser printers are generally more expensive than inkjets, the operating cost usually makes it cheaper to own a laser printer as replacing toners tends to be cheaper than replacing ink cartridges.
List of Best Printers for Small Business in 2019
We have selected the following printers as the best in this category:
- Brother MFC-J995DW – Budget Inkjet Printer for High Volume Prints
- Canon MF644Cdw – Recommended Easy to Use AIO Color Laser Printer
- HP LaserJet Pro M254dw – Affordable Color Laser Printer
- Brother HL-L2370DW – Compact Monochrome Laser Printer
- Brother HL-L8360CDW – High Speed and Low Operating Cost
1. Brother MFC-J995DW – Budget Inkjet Printer for High Volume Prints
Dimensions and Weight
- 7 x 17.1 x 13.4 Inches (HxWxD)
- 2 Pounds
The Brother MFC-J995DW is an entry-level All-in-one (AIO) printer that is great for business use due to its low running cost and a Super Tank that makes it a great addition for an office with many prints. This AIO also comes with the fax feature and an ADF scanner.
The size of this printer, particularly its height can be attributed to the large INKvestment tank that it comes with to help increase the capacity of the cartridges you buy.
Brother has also come up with a feature that helps you gauge how much ink you have remaining by showing you the approximate number of pages you can print with the remaining ink.
The printer has a small 101 sheet capacity that has been split between a 1-sheet bypass (multipurpose tray) and a 100-sheet cassette.
The printer is relatively fast and can do up to 12 pages per minute (ppm) for monochrome prints and 10 ppm for color prints.
With this printer, you can use Apple’s AirPrint, Google Cloud Print, NFC and WIFI Direct to print wirelessly or if you opt for a physical connection, USB Flash drives, SD Cards, and ethernet are also available options.
The Brother MFC-J995DW does have some flaws, for one it is not capable of auto-duplexing and is a bit slow, but it does offer productivity features that would benefit a small office.
Inkjets have an edge in terms of photo printing when compared to laser printers. Furthermore, a printer like this with a large ink tank has a much lower operating cost. For these reasons, we believe this to be one of the best printers for small business.
2. Canon MF644Cdw – Recommended Easy to Use AIO Color Laser Printer
Dimensions and Weight
- 7 x 17.8 x 18.1 Inches (HxWxD)
- 4 Pounds
If you are in the market for a relatively fast, reliable and easy to use AIO color laser printer with great output quality then you are in luck as the Canon ImageClass MF644Cdw offers just that.
If features are anything to go by, this AIO printer comes packed with some of the best for office use. It has a single pass ADF that supports auto-duplexing in two-sided scanning.
This printer is boasted to have a low purchase price for its value and based on its running cost and its good printing quality, this printer is a great color laser printer.
While its sheer size and weight mean that this model is not easily portable, this can make a great addition to any office despite its limited 151 total paper tray capacity. The input capacity is not the best but it would serve a small business quite well. It also sports a 30,000-page monthly duty cycle, good enough for a small business.
Let’s talk about its performance. The MF644Cdw is rated at 11 ppm for duplex prints and 19 ppm for one-sided prints. These are some great metrics for a printer in its price range.
Despite its great purchase price, the MF644Cdw is a bit expensive to maintain and is also quite big and heavy. It is however easy to use due to its color screen. It offers connectivity through USB, Ethernet, WIFI or WIFI Direct.
Considering its purchasing cost, operating cost, printing quality and myriad of features, we can safely say this is one of the best printers for small business if you seek a color laser option.
3. HP LaserJet Pro M254dw – Affordable Color Laser Printer
Dimensions and Weight
- 3 x 15.4 x 16.4 Inches (HxWxD)
- 27 Pounds
The M254dw is a great printer with cloud printing capabilities. It’s an affordable color Laser printer that is great for small office use and more than adequate for personal use.
This printer is capable of handling light-duty tasks with ease and with its numerous connectivity features, it can let users connect via WIFI, Ethernet, USB, WIFI Direct and NFC.
It performs remarkably well for a color LaserJet in its price range and is capable of doing prints in up to 19 ppm for both color and monochromatic documents. It also has automatic print duplexing.
With a manufacturer-rated duty cycle of 30,000 pages per month, this machine is quite capable of handling office work despite its small size.
Besides the great print speeds, the printer also offers great running costs with about 3.2 cents for a monochromatic page and 16.3 cents for a colored page.
This printer may very well be the best lightweight printer for small business use. It offers a great deal of performance and the output quality is very good. Text quality is good enough for most business needs and the colors are well balanced.
The major issue with this printer is its low paper capacity. At just 150 sheets for the single tray, this could be a problem since an office would require people to share the printer.
All in all, while this may not have the cheapest operating cost but if you are looking for one of the best printers for small business in terms of upfront affordability, then we recommend this.
4. Brother HL-L2370DW – Compact Monochrome Laser Printer
Dimensions and Weight
- 2 x 14 x 14.2 Inches (HxWxD)
- 9 Pounds
The Brother HL-L2350DW is a monochrome laser printer that also happens to be the cheapest product in this list.
This is a low-cost device that exhibits good output quality for prints and boasts an affordable price and a small footprint due to its dimensions and weight as shown in the Dimensions and Weight Section.
Despite its size, this machine has a 251-paper input tray and a 15,000-page monthly duty cycle, making it great for micro offices that only do monochromatic printing.
With this machine, printing can be done through a variety of connections available such as WIFI, WIFI Direct, USB, Google Cloud Print, Air Print and Brother’s proprietary iPrint&Scan.
Another important feature to note here is that unlike its previous version i.e the Brother HL-L2370DW, this also has an Ethernet port making it suitable for an office network.
With speed and cost in question, the Brother HL-L2370DW is tagged at about 36 ppm. You can also do prints at the price of 3.5 cents per page, quite economical.
Unfortunately, this device is a printer only, so you don’t get other features like a scanner, a photocopier, and fax that you would get with most AIOs. However, this device offers the convenience of fast prints and great ink economy.
The printer’s output is good enough for monochrome and grayscale documents. Text output is also great abut the same cannot be said for grayscale photo prints. Photo prints weren’t that good as compared to other models in the same range such as the Canon LBP251dw.
In short, for offices dealing with monochrome document printing, we find this to be one of the best printers for small business.
5. Brother HL-L8360CDW – High Speed and Low Operating Cost
Dimensions and Weight
- 3 x 17.4 x 19.1 Inches (HxWxD)
- 1 Pounds
We have seen several great printers for office use but this is one of the best printers for small business that has have a reasonably large printing volume.
This color laser printer maintains one of the cheapest operating cost and is fast compared to many other models in its price range.
The printer comes with a total of 300 sheet paper capacity out of the box, but this can be expanded to about 1050 sheets by adding three more optional 250-sheet paper trays. The 300-sheet paper capacity is split between a 250-sheet paper cassette and a 50-sheet multipurpose tray.
Connectivity options are another area where this printer shines. It has WIFI, USB connection, Gigabit Ethernet, WIFI Direct and NFC. It does offer a variety of cloud printing options as well.
The printer also comes with security options that allow the locking of certain features like color printing and Active Directory which makes it require authentication before printing.
The speed of this printer is remarkable, at about 33 ppm for both monochromatic and color prints. It is also important to mention that the machine supports automatic duplex printing. The printing speeds make it great for business use since less time would be spent printing documents.
The HL-L8360CDW is very economic and a single printed page can cost as little as 1.9 cents for monochromatic and 10 cents for color prints.
Here we looked a the best printers for small business. We looked at inkjets as well as laserjet printers.
In our opinion, a printer with low operating cost and with a scanner is highly essentially for offices. An AIO printer can save you from the cost of investing in a scanner or even a fax machine separately.
Furthermore, printers have varying features and for a particular business setup one feature may be more appealing than others. For example, some may value speed, others may value higher quality printers.
Here we looked at the rather affordable printers that micro or small offices can afford easily.